Goods Receipt Reversal (Movement Type 102) vs Return Delivery (122)

Business scenario

A goods receipt of 100 EA RM-1000 was posted against PO 4500001234, but the clerk selected the wrong PO — the goods belong to another order. The posting must be reversed.

All companies, numbers and documents are fictional demo data.

Step-by-step flow

1. 01

   A goods receipt has been posted open in twin

   Material document 5000123456 (101) increased unrestricted stock to 600 EA.

   Reversals and returns always refer back to the original receipt.

2. 02

   Why does the receipt need correcting? open in twin

   Choose the business reason. The correct movement type depends on it.

   102 corrects a posting; 122 records a physical return to the supplier. Both reduce stock and update PO history, but they mean different things.

3. 03

   Cancel the material document in MIGO open in twin

   MIGO → Cancellation, with reference to material document 5000123456. One posting: stock falls from 600 EA to 500 EA, and material document 5000123457 (102) and its accounting document reverse the original values.

   Cancelling with reference keeps the audit trail: the new document points to the one it reverses — SAP never deletes documents, it posts a reversing document. 102 reverses the 101 quantity and value, with reference to the original material document. It is not unconditional: it can be restricted by subsequent movements of that stock (e.g. the quantity is no longer available) or by the status of related documents.

4. 04

   PO item is open again open in twin

   PO history shows 101 and 102; the open quantity on the PO is restored.

   PO history (EKBE) nets 101 and 102, so the ordered quantity is open again.

5. 05

   Return delivery to supplier (122) open in twin

   MIGO → Return delivery, with reference to the goods receipt, reason: damaged.

   122 documents that goods physically went back. A reason for movement can be required by configuration, and return delivery output to the supplier can be set up.

6. 06

   Goods go back to the supplier open in twin

   The truck carries the damaged goods back to Demo Supplier Ltd.

   Depending on agreements, the supplier sends replacement goods or a credit memo follows in invoice verification.

SAP documents

Stock impact

Accounting impact

Movement type

• 102GR for PO — reversal
• 122Return delivery to supplier

102 cancels a goods receipt for a PO; 122 records goods returned to the supplier with reference to the receipt.

Transactions & Fiori apps

Configuration

• Reason for movement

  Configuration dependent

  Can be made mandatory for 122 per movement type.

• Return delivery output

  Configuration dependent

  Message output to the supplier for returns can be configured.

Prerequisites

• Original 101 material document
• Sufficient unrestricted stock to reverse
• Open posting periods

Master data

Material master

Valuation determines reversal values.

Organizational structure

• Plant 1000
• Storage location 0001

Tables

Integration

• FIReversal accounting document is posted automatically.
• QMReturns from quality inspection stock may follow a different path.

Common errors

• “Deficit of unrestricted-use stock”

  Likely causes: Stock already issued or transferred

  Where to look: MMBE · Material document list

• “Posting period error”

  Likely causes: Original period closed — reversal posts in current period

  Where to look: MMPV · OB52

Troubleshooting

Something went wrong? Work through these checks in order. They are diagnostic questions, not configuration instructions — confirm changes with your system owner.

1. CHECK 1

   Stock availability

   • Is the received quantity still in unrestricted stock?

2. CHECK 2

   Invoice status

   • Has an invoice already been posted for the PO item?

Interview questions

• When would you use 102 versus 122?

  102 to correct an erroneous GR; 122 when goods are physically returned to the supplier. 122 is reported as a return and may trigger return output.

• Can you reverse a GR after the invoice is posted?

  Technically yes in many setups, but GR/IR will then show an imbalance that must be resolved, typically with a credit memo or a new GR. Check your GR-based IV settings.

Quiz

Related processes

• 101101 Goods Receipt
• 101Procure-to-Pay

References

• SAP SE — SAP Help Portal: Cancelling Material Documents (source)
• SAP SE — SAP Help Portal: Return Delivery to Supplier (source)

Explanations are original. They summarize standard behaviour; always validate against your system's release and configuration.

Version history