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Rush Order and Cash Sale: Delivery at Order Save, Immediate Billing and Cash Posting

Two order types that compress order to cash. A rush order creates the delivery as soon as the order is saved; a cash sale goes further — the customer collects and pays on the spot, so the invoice is a cash receipt and no receivable is created.

Educational content. SAP behaviour varies by configuration and release. Spotted something off? Report it.

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SAP DOCUMENTSVisualization of Rush Order and Cash Sale: Delivery at Order Save, Immediate Billing and Cash Posting. All information shown in the scene is also available in the caption and the panels next to it.
Demo data

01Customer pays and collects now

A walk-in customer wants 5 EA immediately and will pay in cash. Which order type?

Business scenario

A walk-in trade customer at the plant's sales counter wants 5 EA of FG-2000 now and pays in cash. (A rush order would be used if the customer wanted same-day shipping but normal invoicing.)

All companies, numbers and documents are fictional demo data.

Step-by-step flow

  1. 01

    Customer pays and collects now open in twin

    A walk-in customer wants 5 EA immediately and will pay in cash. Which order type?

    The order type drives what happens automatically.

  2. 02

    Standard flow is too slow open in twin

    A standard order needs a separate delivery and invoice, and posts a receivable for a customer who has already paid — AR then has to clear it manually.

    For counter sales that creates extra steps and an unnecessary open item.

  3. 03

    Save the cash sale — delivery is created open in twin

    Saving order 10000200 creates delivery 80000900 at once. A cash receipt can be printed from the order.

    No delivery due list, no waiting — the goods are handed over now.

  4. 04

    Hand over and post goods issue open in twin

    The clerk hands over 5 EA and posts goods issue: stock 200 → 195.

    Cash sales still move stock through the delivery.

  5. 05

    Billing posts cash, not a receivable open in twin

    Cash sale billing: ₹10,000 to the cash account. Nothing is owed.

    The customer has paid, so creating and then clearing a receivable would be wasted work.

  6. 06

    Sale complete in minutes open in twin

    Order, delivery, goods issue and cash invoice — all the same day, with no open item.

    Both types show how order types automate steps in the same document flow.

SAP documents

Drag to pan · Ctrl + scroll to zoom

Stock impact

StepPlant / SLocStock typeMvTChange
Hand over and post goods issue1000 / 0001Unrestricted use601−5 EA

Accounting impact

Goods issue for the cash sale

Typical

Hand over and post goods issue

  • Dr Cost of goods sold (GBB/VAX)₹6,000
  • Cr Inventory — finished goods (BSX)₹6,000

Same as any sales goods issue.

Cash sale invoice

Configuration dependent

Billing posts cash, not a receivable

  • Dr Cash / cash clearing₹10,000
  • Cr Revenue — domestic sales (ERL)₹10,000

The cash sale billing type posts to a cash (clearing) account instead of the customer receivable. Which cash account is used is configuration dependent.

Typical conceptual flow. Actual G/L accounts and posting behaviour depend on material valuation, automatic account determination and system configuration.

Movement type

  • 601GI for deliveryReversal: 602

Supports same-day sales: rush orders ship immediately, cash sales ship and get paid immediately, without changing the underlying document flow.

Transactions & Fiori apps

  • VA01 — Create Sales Order (SO / BV)
  • VL02N — Post Goods Issue
  • VF01 — Billing
  • Create Sales Orders

Differences by SAP version

Order types SO and BV delivered as standard examples.

Configuration

  • Order types SO (rush) and BV (cash sale)

    Typical

    Immediate delivery indicator; for BV also the cash billing type and the receipt output.

  • Cash account

    Configuration dependent

    Determined for the cash sale billing type; configuration dependent.

Prerequisites

  • Order types for rush order and cash sale
  • Stock available for immediate delivery
  • Cash account determination for the cash sale billing type

Master data

One-time customer (CPD)
Walk-in customers without their own master record.

Organizational structure

  • Plant 1000
  • Shipping point 1000

Tables

TableDescription
VBAKOrder with order type
VBRKCash sale billing document

Integration

  • FICash posting instead of a receivable.
  • MMGoods issue reduces stock.

Common errors

  • “No delivery created at save”

    Likely causes: Stock not available for today; Immediate delivery indicator not set on the order type

    Where to look: Availability check · Order type configuration

Troubleshooting

Something went wrong? Work through these checks in order. They are diagnostic questions, not configuration instructions — confirm changes with your system owner.

  1. CHECK 1

    Immediate delivery

    • Is stock available today?
    • Is the shipping point determined?

Interview questions

  • What is the difference between a rush order and a cash sale?

    Both create the delivery immediately when the order is saved. A rush order is invoiced later through normal billing, creating a receivable. A cash sale is paid at once: its billing type posts to a cash account, and a cash receipt can be printed from the order.

Quiz

Q1 · Identify the accounting impact

What does a cash sale invoice post?

Q2 · Multiple choice

Which order type creates the delivery at save but invoices normally later?

References

  • SAP SE — SAP Help Portal: Rush Orders and Cash Sales (source)
  • SAP SE — SAP Help Portal: Sales Document Types (source)

Explanations are original. They summarize standard behaviour; always validate against your system's release and configuration.

Version history

VersionChange
1.0.0Initial version.